If you’re applying for Spain’s Digital Nomad Visa (DNV), whether you’re a freelancer or an employee working remotely, there are specific documents you’ll need to prepare. These documents are essential for proving your employment or freelance engagement and ensuring that your remote work from Spain is authorized. Here’s a breakdown of the three critical documents you’ll need to gather:
1. Contract
- For freelancers and employees alike, the contract is a key document. Ideally, this should be an open-ended contract with no specified end date. Additionally, you should have been engaged with the company for at least three (3) months before applying for the DNV.
2. Remote Work Letter
- The remote work letter is another crucial document. This letter, provided by your client or employer, must clearly state that you are authorized to work remotely from Spain. It typically includes:
- Details about your position
- The type of employment or freelance engagement
- Information on your earnings
- This letter serves as official confirmation that your work can be performed from Spain, which is a key requirement for the visa.
3. Certificate of Business Registration
- The third necessary document is the Certificate of Business Registration for the company or companies you work with. This document verifies the legal status of your client or employer. Since this is a public document, you can often obtain it through third-party service providers without needing to involve your client or employer directly.
- This document must also be apostilled in the country where the company is registered. Here’s how the process works depending on the country:
- United States: A Good Standing Certificate, Certificate of Fact, Status, or Existence must be apostilled by the state’s office, such as the Secretary of State’s office.
- United Kingdom: First, obtain a certified copy from Companies House (the official registrar of companies in the UK), then have it apostilled by the UK Foreign, Commonwealth & Development Office (FCDO).
- Australia: Acquire the document from the Australian Securities and Investments Commission (ASIC), followed by apostillation by the Australian Department of Foreign Affairs and Trade (DFAT).
- United Arab Emirates (UAE): A trade license or certificate of incorporation is typically required, then apostilled by the UAE Ministry of Foreign Affairs and International Cooperation and then consularized by the Embassy of Spain in Abu Dhabi.
- Singapore: Generally, the Accounting and Corporate Regulatory Authority (ACRA) issues the good standing certificate, which must then be apostilled by the Singapore Academy of Law (SAL).
Minimize Client Interaction
If you want to minimize the back-and-forth with your clients or employer, you can focus on coordinating with them for the remote work letter and the contract. The Certificate of Business Registration can often be handled independently, thanks to its status as a public document. Third-party service providers can assist in obtaining and apostilling this document, which can help streamline the process. We can also help in retrieving this too. Check out our services here.
Need Help With the Process?
Collecting and apostilling these documents can be a time-consuming process, especially when dealing with international requirements. If you need assistance in obtaining these documents or ensuring they meet the requirements for your DNV application, we can help. Check out our services below for more information on how we can support you through this process.
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